Backgound

Accommodation Station entered the property market in 2002. We decided to focus on Leasing in the Student market with specific focus on flats and student homes in a 5 km radius around the Tuks Campus. From 2003 we rendered the leasing service from an office on the Tuks Main Campus for three years. Since 2015 we moved to our new premises at Metropolitan Building, 1st Floor Unit 103, 1064 Arcadia Street, Hatfield, Pretoria.  Although we are a private business we realise the need to educate and train students and potential tenants entering into a lease agreement and finding accommodation that will suit their needs. Since 2002 we were fortunate to have thousands of satisfied tenants coming through our doors; serving them with respect and advice.

Vision

To be the preferred Property Agent that specialises in the letting and selling of residential accommodation.

Mission

  • Quality of service delivery (Processes and systems in place with skilled resources).
  • Knowledge of the market and industry needs.
  • Work towards a greener environment.
  • To develop and grow the portfolio.

Core Values

  • Integrity
  • Co-operative
  • Friendliness
  • Willing
  • Honest
  • Respect
  • Helpful
  • How to get started as a new tenant:
  • We welcome any tenant.

New Tenants

Potential tenants come into the office, call the office or send an e-mail. They are then shown the available list and their needs are matched with the places on the available list if possible. A viewing of the relevant flat(s) is then organised. If the potential tenant is satisfied with the flat then application forms are given out. Certain documents are required with the application form according to FICA regulations, these include:

1. A copy of the lessee’s ID

2. A copy of the tenant’s ID

3. Proof of residence (lessee)

4. Proof of income/ 3 month’s bank statements (lessee)

Once these documents have been handed in, a credit check is done through TPN (Tenant Profile Network) and if there are no judgments against the lessee then the application is accepted in principle. If there are judgments then these judgments will be followed-up in order to determine the nature of the judgments providing a more comprehensive profile of the lessee’s potential to pay rent constantly.

Note: If a tenant is not old enough to sign a lease agreement we will enter into agreement with a parent or guardian that will sign for the tenant.

The Contract

The next step of the process is to get the contract signed. The contract gets set up in the office and is then given to the relevant person. We can do this through e-mail if parents are far-away otherwise tenants come into the office to sign. Contracts are signed for 1 year periods however with special permission can be obtained from the owner of the flat if a shorter lease period such as 6 months is required. Once the contract is received back then the initial payment is payable.

Initial Payment

The initial payment consists of a 1 ½ month’s deposit plus; an Admin Fee of R 1400.00 ( composed of a key deposit, contract fee, inspections fees, credit check fee, deposit refund admin and other administrative duties) and the first month’s rent.  We also welcome international students.

Units

Accommodation Station manage properties in Pretoria and Centurion. The units are privately owned and a mandate is given to Accommodation Station to lease and maintain the units for the private owners.

Maintenance

Maintenance queries are directed to the office either by phone, walk-in or e-mail. These queries will then be incorporated in a professional maintenance process.

Inspections

To hand over and maintain a property in good condition is supported by a well executed inspection process.

The first is a Move-In Inspection that happens when a new tenant moves into the flat; this is to ascertain the condition of the flat upon the moving in date so that tenants are not wrongfully held responsible for damages. It is also to keep a close eye on the condition of the flat.

The second type of inspection is a Renewal Inspection that is done when a tenant has decided to renew their contract for another lease period.

The third inspection is a Move-Out Inspection that is done when a tenant moves out of a flat. This is then compared to the move-in inspection for that flat and that tenant and it will determine who is responsible for damages, it also affect the deposit refund. Normal wear and tear will be for the owner’s account.

Interim Inspection can be done if it is required on the condition that necessary arrangements are made with the tenant.

Advertising

Accommodation Station adverts and market through various mediums such as website (www.accommodationstation.co.za), listings on Private Property, Property 24, Rentbay and Roomlink and many other platforms as well as  sign boards that are put up at various locations.

Our satisfied clients are our most reliable form of marketing through word of mouth.